Case Studies
Real Systems. Real Results.
Real Businesses.
Every project below is production software — built, deployed, and delivering measurable ROI.
Smart Hub
AI-Powered Construction Management Platform
Client: A&J Ryan Mechanical Services — 300-person UK M&E construction company
The Problem
A fast-growing construction company drowning in manual processes — paper timesheets, spreadsheet tracking, compliance documentation scattered across folders, no visibility across projects, and project managers spending hours on admin instead of managing builds.
What I Built
A comprehensive, full-stack web platform that centralises operations, automates compliance, and gives every level of the business — from site operatives to directors — instant access to the information they need.
Key Modules
AI-Powered Assistant
- Natural language queries across the entire database
- Role-based access — operatives see their data, directors see everything
- RAG document search via Pinecone vector store
- Trained on 20+ construction-specific categories
- Powered by Claude via OpenRouter with intelligent model routing
Document Intelligence
- AI-powered PDF extraction and processing via n8n workflows
- Automatic categorisation and indexing into Pinecone
- Semantic search — find any document in seconds
- Role-based document access (three security tiers)
- Viewpoint Projects integration for drawing management
Biometric Attendance
- Fingerprint, QR code, and PIN-based site sign-in
- Real-time workforce tracking across multiple sites
- Late arrival detection and pattern analysis
- Automatic timesheet generation from attendance data
- GDPR-compliant consent management
RAMS Compliance
- Risk Assessment Method Statement tracking and sign-off
- Automated expiry alerts and renewal workflows
- Safety-critical enforcement — unsigned RAMS flagged immediately
- Complete audit trail for compliance inspections
Training Matrix
- CSCS card tracking with expiry monitoring (30/14/7 day alerts)
- IPAF, First Aid, Confined Spaces and all safety certifications
- Automated blocking — expired certs prevent site access
- Manager notifications for upcoming renewals
Plot Testing & Tracking
- Intelligent form pre-filling based on plot data
- Digital test forms replacing paper-based processes
- Progress tracking across plots, blocks, and project phases
- Snag tracking and resolution workflows
Project Dashboards
- Real-time visibility across all projects, teams, and progress
- Staffing allocation and resource planning
- Performance analytics and predictive insights
Contractor Management
- Secure onboarding portal for subcontractors
- Permission-controlled access (docs, RAMS, attendance)
- Fully isolated from internal systems — contractors can't access timesheets
Tech Stack
System Architecture
More Projects
Each project below solved a real operational problem with production-grade AI and automation.
DataScope Delivery Booking Automation
Automated legacy portal interactions — replacing 15-20 minutes of manual booking with a 2-minute automated workflow.
Delivery booking reduced from 15-20 minutes to under 2 minutes. Zero manual portal interaction.
- End-to-end browser automation using n8n + Puppeteer
- Smart Hub integration — PMs request deliveries from the app
- Automated form completion on the DataScope portal (login, navigate, fill, submit)
- Booking confirmation with reference number returned to Smart Hub
- Screenshot audit trail for every booking
- Fallback escalation to human operator on failure
- Later explored Asteroid AI integration for self-healing browser automation
RAG Document Processing Pipeline
Hundreds of technical documents made instantly searchable via natural language — with full role-based security.
Document retrieval from minutes of searching to 3 seconds via natural language. Full RBAC compliance.
- Automated document ingestion pipeline via n8n
- PDF text extraction and intelligent chunking
- OpenAI embedding generation (text-embedding-3-small)
- Pinecone vector storage with three security namespaces (public, restricted, management)
- Semantic search with role-based filtering
- AI assistant integration — ask questions, get answers from documents
- Duplicate detection to prevent re-indexing
AI Strategy — Bear Estate Agents
A comprehensive AI transformation roadmap for a multi-award-winning Essex estate agency seeking competitive advantage.
Full AI transformation roadmap delivered — covering phone systems, content generation, lead management, and operational automation.
- Comprehensive AI opportunity audit across all business operations
- 24/7 AI-powered call handling and lead capture strategy
- Automated property description generation
- AI-driven lead qualification and nurturing workflow design
- Implementation roadmap with prioritised ROI projections
- Identified potential for 40%+ operational efficiency gains
Viewpoint Projects Integration
Automated monitoring of critical construction drawings — ensuring zero missed deadlines across all active projects.
Zero missed drawing deadlines since deployment. Document controller workload significantly reduced.
- Automated monitoring of Viewpoint Projects for new drawings and revisions
- Synchronisation of document metadata into Smart Hub
- Alert system for new uploads, revisions, and approaching deadlines
- Document controller dashboard for centralised management
- Integration ensured zero missed critical drawing deadlines
Technical Approach
How I Build
Architecture First
Every project starts with proper system design. Database schema, API structure, security model, and integration points mapped before a line of code is written.
Production-Grade from Day One
Row-level security, proper auth, error handling, and audit trails. Not prototypes dressed up as products.
AI Where It Matters
I use AI to solve real problems, not to tick a buzzword box. RAG for document search. LLMs for natural language interfaces. Automation for repetitive workflows. Always with measurable ROI.
Full Stack, Full Ownership
From database design to frontend polish to deployment pipelines. No handoffs, no excuses, no gaps.
Got a Problem AI Could Solve?
Let's talk. Free 30-minute consultation — I'll tell you honestly whether AI is the right answer.
UK-Based • GDPR Compliant • 20+ Years Experience